Exhibition
Exhibition Package
That includes:
- Exhibitors’ badges – amount depending on sponsorship package
- 100 word company / product profile in the Program
- Cleaning of public areas and gangways
- Each booth will include the following:
- Table and 2 chairs for each 8′ x 10′ booth
- Carpet
- Basic Power
All these services and others will be available to order in the Exhibitors’ Technical Manual.
ADDITIONAL BENEFITS
When you exhibit, your company will receive the following additional benefits:
- Company logo on Conference Website and Mobile App
- Listing and profile in the Final Program
Floorplan
To view the Floorplan, please click on the button below:
Venue
Sheraton Charlotte Hotel
555 S McDowell St Tower
Charlotte, NC 28204
Exhibitors Rules & Regulations
ALLOCATION OF THE EXHIBITION SPACE
Space Allocation will be made on a “first come, first served” basis. A completed Exhibition Booking Form/Contract must be Emailed to ensure the reservation of a preferred location. Upon receipt of the Exhibition Booking Form/Contract, space will be confirmed and an invoice will be sent. Please note that three alternative physical booth choices should be clearly indicated on the application form. Physical Space allocations will be made in the order in which application forms with payment are received.
EXHIBITOR REGISTRATIONS
All exhibitors are required to be registered and will receive a badge displaying the exhibiting company name. Two exhibitor badges will be given for the first 100sqft or a specific amount depending on the sponsorship package. Any additional exhibitors will be charged an exhibitor registration fee. Companies can purchase a maximum number of exhibitor registrations as follows:
Exhibitor registrations allow access to the exhibition area only and shall be used by company staff only. An exhibitor registration form will be included in the Exhibitor’s Manual.
EXHIBITORS’ TECHNICAL MANUAL
An Exhibitors’ Technical Manual outlining all technical aspects of exhibiting will be available approximately 3 months prior to the Conference. It will include the following:
- Technical details about the Venue
- Final exhibition details and information
- Specifications
- Contractor details
- Services available to exhibitors and order forms
SITE INSPECTIONS
Exhibitors and Supporters are welcome to visit the Conference venue at their convenience. Please contact the venue directly to arrange this.
EXHIBITOR LOGO & PROFILE
You can submit your logo and company’s profile and read important exhibitor information on the Kenes Exhibitors’ Portal. The Exhibition Manager will contact you with the link to the Exhibitors’ Portal, including your personal login details.
EXHIBITION TERMS & CONDITIONS
The Terms and Conditions can be found here. Please note that signing of the BOOKING FORM/CONTRACT indicates acceptance of these Terms and Conditions. The Exhibition Booking Form will be held as a valid liable contract, by which both parties will be bound.
An exclusive handling agent will be designated to the AABIP 2024. The exclusivity of an agent for the handling needs of congresses refers specifically to work inside the venue. Exhibitors may use their own couriers up to the venue door and from outside of the venue door at the end of the Conference. This organizational decision has been made for the safety and efficiency benefits to exhibitors and for the successful flow of the Conference.
PROMOTIONAL ACTIVITIES
All demonstrations or instructional activities must be confined to the limits of the exhibition stand. Advertising material and signs may not be distributed or displayed outside the exhibitor’s stands. Sound equipment must be regulated and directed into the stand so that it does not disturb neighbouring exhibits. Exhibition Management reserves the right to require the exhibitor to discontinue any activity, noise or music that is deemed objectionable.
Further details will be included in the Exhibition Technical Manual.